Shipton Gorge Parish Council

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SGVH Committee Minutes 20 April 2015


Charity No. 291996

Minutes of the Management Committee Meeting

held on 20th April 2015 following the AGM

Present: Richard Hewlett (RH), Doris Benselin (DB), Tony Mallett (TM), Sally Parker (SPa), Heather Puttock (HP), Kate Drew (KD) and Sue Porter (SPo)

1.         Apologies for absence – Vicky Thomas

2.         Election of Chairman

Richard Hewlett was elected unanimously. Proposed: KD; seconded: TM

3.         Signing of Declaration of Acceptance of Office

All trustees signed the declaration

4.         Election of Officers and Trustees to positions of Responsibility

  • Co-opted. Kate Drew was elected unanimously. Proposed: RH; seconded: SPo
  • Treasurer. Tony Mallett was elected unanimously. Proposed: RH; seconded: HP
  • Vice Chairman. Kate Drew was elected unanimously. Proposed: TM; seconded: DB
  • Secretary. Sue Porter was elected unanimously. Proposed: SPa; seconded: TM
  • Hall Bookings. Doris Benselin was elected unanimously
  • 100 Club. Heather Puttock was elected unanimously
  • Arstreach. Kate Drew was elected unanimously
  • Hall cleaning. Sally Parker was elected unanimously

5.         Items for AOB

Hall window quotation

6.         Approval of minutes of meeting held on 9th March 2015

Approved unanimously and signed

7.         Matters arising from the minutes

  • Hearing Loop. As no support or feedback had been received from the village it was decided that the proposal would be shelved.
  • Hall keys. It was decided to investigate whether a key safe might be beneficial. SPa offered to contact Gary Pitcher for a quotation
  • Hall window. A quotation for a replacement window had been received from NJ Rawlings & Son Ltd for £1048.38 (inc Vat)
  • SPo had removed the old curtains

8.         Chairman’s report

RH had been unable to attend the Parish Meeting. He thanked TM for stepping in at short notice to give his report

9.         Treasurer’s report

  • Income of around £470 had been received since our last meeting on 9th March. This was derived primarily from the Table Tennis Club and annual hire charges from the Parish Council and Village Society. Outgoings for the same period amounted to approx. £330, and included water rates, cleaning and electricity, however no gas bill had been received since January; this was under investigation.
  • Summaries of income and expenditure plus NatWest current and deposit account statements were circulated at meeting.
  • Itemised treasurer’s expenses for the first quarter of 2014 (£62.45) were presented and agreed.
  • The new hall charge structure came into effect on 1st April.

10. Any other business

  • Hall window. SPa offered to obtain quotations for a replacement window from Chris Marley and Hallmark Windows
  • Evidence of mouse/rat presence in roof space.
  • Contents of attic need to be investigated and, if necessary, disposed of.
  • First Aid Kit. The contents are now out of date and it was agreed that RH would purchase a replacement. A schedule needs to be created to ensure that the contents are checked regularly.
  • Drainage. TM offered to obtain quotations to deal with the roof water from Chant, Fry and Leaf – and to investigate the possibility of grant aid from the Lottery Fund.

11.       Date of next two meetings

To be held on Wednesday 27th May and Wednesday 15th July 2015