Shipton Gorge Parish Council

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Information Guide

Information available from Shipton Gorge Parish Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

 

 

Who s who on the Council

 

Lay members of Committees.

Web site or hard copy

 

Hard copy

Web site free.

Hard copy see schedule of charges.

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number).

Web site or hard copy

Web site free.

Hard copy see schedule of charges.

Staffing structure

Hard copy

See schedule of charges.

 

 

Class 2 What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

 

 

Annual return form and report by auditor

Web site or hard copy

Web site free.

Hard copy see schedule of charges

Finalised budget

Hard copy

See schedule of charges.

Precept

Hard copy

See schedule of charges.

Financial Standing Orders and Regulations

Hard copy

See schedule of charges.

Grants given and received

Hard copy

See schedule of charges.

List of current contracts awarded and value of contract

Hard copy

See schedule of charges.

Members allowances and expenses

Hard copy

See schedule of charges.

 

 

 

Class 3 What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

 

 

Neighbourhood Plan progress

Web site or hard copy

Web site free.

Hard copy see schedule of charges

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Web site or hard copy

Web site free.

Hard copy see schedule of charges

Local charters drawn up in accordance with DCLG guidelines

Hard copy

See schedule of charges.

 

 

 

Class 4 How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

 

 

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy (notices of meetings are publicly displayed as required by law)

See schedule of charges.

Agendas of meetings (as above)

Web site or hard copy

See schedule of charges.

Minutes of meetings (as above) NB this will exclude information that is properly regarded as private to the meeting.

Web site or hard copy

Web site free.

Hard copy see schedule of charges

Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting.

Web site or hard copy

Web site free.

Hard copy see schedule of charges.

Responses to consultation papers

Hard copy

See schedule of charges.

Responses to planning applications

Hard copy

See schedule of charges.

Bye-laws

Hard copy

See schedule of charges.

 

 

 

Class 5 Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

 

 

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

Hard copy

See schedule of charges.

Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information, including any complaints procedures

Hard copy

See schedule of charges.

Information security policy

Hard copy

See schedule of charges.

Records management policies (records retention, destruction and archive)

Hard copy

See schedule of charges.

Data protection policies

Hard copy

See schedule of charges.

Schedule of charges (for the publication of information)

Web site or hard copy

Web site free.

Hard copy see schedule of charges

 

 

 

Class 6 Lists and Registers

 

Currently maintained lists and registers only

 

 

 

Assets Register

Hard copy

See schedule of charges.

Register of members interests

Hard copy

See schedule of charges.

Register of gifts and hospitality

Hard copy

See schedule of charges.

 

 

 

Class 7 The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

 

 

Parks, playing fields and recreational facilities

Hard copy

See schedule of charges.

Agency agreements

Hard copy

See schedule of charges.

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Hard copy

See schedule of charges.

 

 

 

 

 

Contact details:

Paula Biss,  Parish Clerk, Laurel Cottage, Church Street, Puncknowle, Dorchester, Dorset DT2 9BL

Tel: 01308 898189   E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

SCHEDULE OF CHARGES

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *

 

Photocopying @ 20p per sheet (colour)

Actual cost*

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation

 

 

 

* the actual cost incurred by the public authority

Shipton Gorge Parish Council

The above information reviewed, revised and approved November 2015